Council meeting agenda coordination
The City Clerk coordinates the preparation and distribution of all City Council Agendas.
Public Records
The City Clerk is the “keeper of the record” and provides public access to all official records of the Council actions (minutes, ordinances, resolutions, agreements, etc.) The staff assures protection of and access to records – our archives are a vital information stop for genealogists. Copies of Vital records are available for the following fees: Certified Copies are $15.00 for the first copy and $6.00 for each additional copy of the same record ordered at the same time; and $1.00 for non-certified photocopy. Fees for copies of other records are $1.00 for the first page and $.25 for each additional page.
Information Dissemination
The Clerk’s Office prepares legal and promotional publications, posts ordinances, notices of public hearings and advisory body vacancies. In addition, the Clerk is responsible for codification and dissemination of the City’s Municipal Code and related policies.
Ministerial Duties
The City Clerk administers oaths of office, attests and seals official documents, receives and files all petitions, appeals, claims and lawsuits against the City. The City Clerk is also the Supervisor of all elections that take place in the City.
Statements of Economic Interest
The City Clerk is the filing official for all state and local financial disclosure statements, which inlcude Statements of Economic Interest for members of the City Council, designated employees and certain advisory body members, and campaign disclosure statements for all candidates and campaign committees.
Advisory Bodies
The City Clerk coordinates all appointments by the Mayor, as confirmed by the City Council, to City advisory bodies.
Licenses & Permits
The City Clerk issues State of Maine Hunting and Fishing Licenses, State of Maine Dog Licenses and various Municipal Business Licenses and Permits.
Marriage Licenses
The City Clerk can receive marriage license applications and issue licenses. For more information and how to apply, click here.
